Bookkeeper and Operations Assistant

Job#: 2044983

Job Description:

1. Bookkeeping:
   • Verify the accuracy of billing statements twice per month.
   • Assist with accounts receivable (AR) collections.
   • Reconcile accounts and assist in closing journal entries.
   • Investigate discrepancies in shipping costs to and from clients.
2. Supply Chain & Warehouse:
   • Create and submit purchase orders for laboratory and company needs.
   • Manage inventory levels and controls within the accounting system.
   • Maintain and update vendor quotes, comparing alternatives.
   • Perform incoming inspections for all orders.
   • Organize inventory and fulfill items for the laboratory.
   • Conduct quarterly inventory counts and maintain warehouse organization.
   • Occasionally handle outbound shipments.
   • Assist the Operations Department Head with facilities management.
3. Lab & Quality:
   • Assist laboratory assistants and technologists with Sample Accessioning:
     • Receive and accession samples submitted for testing.
     • Verify correct sample identification.
     • Identify any discrepancies in patient information or sample requirements.
     • Perform miscellaneous tasks to support general lab testing preparation.
   • Quality-related tasks:
     • Create, edit, and maintain controlled documentation within the quality management system (QMS).
     • Ensure compliance with employee handbook, safety manual, HIPAA requirements, laboratory standard operating procedures, and CAP/CLIA regulations.
     • Distribute, maintain, and archive appropriate laboratory documents.

• Bachelor’s degree in Accounting, Finance, or related field preferred.
• Proficiency in accounting software (e.g., QuickBooks, Xero).
• Strong attention to detail and organizational skills.
• Excellent communication and teamwork abilities.
• Familiarity with laboratory processes and quality standards is a plus.

EEO Employer

Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at [email protected] or 844-463-6178.