Procurement Agent

Job#: 2046795

Job Description:

• Applies Procurement Policy, Procedures and Guidelines and basic Texas Laws, Codes and Regulations to procurement activities.

• Works with Internal Customers on procurement needs and requirements. 
• Assist internal customers with contract administration and vendor performance, which includes documenting, coordinating, and resolution.
• Reviews Purchase Requisition for applicable forms and documents (i.e. NERC, SOC, DOT, EIT, Subcontracting, Public Works, etc.). 
• Reviews Purchase Requisitions to verify accuracy, terminology, and specifications. 
• Coordinates with Internal Customers to identify scopes of work, specifications, commercial & regulatory considerations.  
• Coordinates with Internal Customers to create RF(x) – Request for Proposal, Request for Quotation, Invitation for Bid, and Request for Qualifications to meet Business Unit needs.  
• Initially reviews Exempt Forms to determine if the explanation justifies deviation from the competitive bidding process and free of errors. 
• Coordinates and administers meetings and site visits with Suppliers and Business Unit. 
• Works with Internal Customers and Suppliers to encourage local, diverse, and small business participation in Sourcing Events.   
• With management’s supervision, coordinates review of developed customized contract drafts by stakeholders (i.e. Legal - based on associated risk, Internal Client, Risk Management & Insurance Services, Audit Services, Environmental Services, Safety, etc.) to mitigate risk. 
• With management’s supervision, reviews, modifies, and negotiates the client and Supplier terms and conditions to mitigate risk. 
• With management’s supervision, participates in the decision to award contracts. 
• Prepares purchase orders and sends copies to suppliers and to departments originating requests.  
• Actively aware of safety in day-to-day activities.  
• Responds to customer and supplier inquiries about order status, changes, or cancellations. 
• Prepares, maintains and reviews purchasing files, reports and price lists.  
• With management’s supervision, compares prices, specifications, and delivery dates to determine the best bid among potential suppliers. 
• Tracks the status of requisitions, contracts, and orders. 
• Performs other duties as assigned.

• Bachelor’s degree in Supply Chain, Business, Finance, Accounting, Operations Management, Engineering, English, Communications, Education or related field from an accredited university, or demonstrated experience in a Procurement, Contract Management, Contract Development or Paralegal role
• Proficient in Microsoft Office Package, including word processing, spreadsheets, database, presentation software, internet, electronic mail and scheduling.

• Knowledge of an RF(x) – Request for Proposal, Request for Quotation, Invitation for Bid, and Request for Qualifications
• Demonstrated experience in manufacturing, electric or gas industry
•   Experience and understanding of SAP modules and reporting
•   Procurement certifications, i.e., CSCP, ISM, etc.

EEO Employer

Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at [email protected] or 844-463-6178.