Administrative Assistant

Job#: 2039039

Job Description:

Apex Systems is seeking a strong Administrative Assistant to join their clients team! This role is mostly remote, except for up to 1 day of in-office work per week in Alexandria VA!
Title: Administrative Assistant
Location: Remote (up to 1 day in office per week in Alexandria VA)
Compensation: $50K
 
Summary: The Administrative Assistant will provide essential administrative support, including scheduling, onboarding, offboarding, and task tracking, to facilitate the operations of the Academic Engagement Office.
 
Responsibilities:

• Coordinate and manage appointments, meetings, and events for the Academic Engagement Office.
• Arrange travel accommodations and itineraries as needed for staff and visitors.
• Assist in the onboarding process for new hires, including preparing paperwork and coordinating orientation schedules.
• Coordinate offboarding activities, including exit interviews and equipment return logistics.
• Maintain and update task lists, ensuring timely completion of assignments and follow-up on outstanding items.
• Monitor deadlines and milestones to support efficient project management within the office.
• Serve as a central point of contact for internal and external inquiries, directing communications appropriately.
• Prepare and distribute correspondence, reports, and presentations as needed.
• Organize and maintain electronic and physical filing systems, ensuring accessibility and confidentiality of documents.
• Assist in document preparation, editing, and formatting for reports and presentations.
• Provide general administrative support, such as answering phones, ordering office supplies, and handling mail distribution.
• Collaborate with other administrative staff to streamline office operations and enhance efficiency.

 
Qualifications:

• Proven experience as an administrative assistant or in a relevant administrative role.
• Strong organizational and time management skills, with the ability to prioritize tasks effectively.
• Proficiency in office software (e.g., MS Office Suite) and familiarity with administrative systems.
• Excellent communication skills, both verbal and written, with attention to detail.
• Ability to handle confidential information with discretion and professionalism.
• Adaptability and willingness to learn new tasks and responsibilities as needed.
• Must be able to maintain a DoD secret clearance.

 

 

 

 

 

 

 

 

EEO Employer

Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at [email protected] or 844-463-6178.