Department Assistant / Admin

Job#: 2047071

Job Description:

Provides departmental support, which could include administrative support for Asst Directors and/or other faculty/physicians and leaders.Provides departmental support, which could include administrative support for Asst Directors and/or other faculty/physicians and leaders.•   Answers telephones in a professional manner, takes accurate messages and transfers calls to the appropriate party in a courteous and timely manner.•   Develops and maintains a system for tracking and restocking office supply inventory that insures a constant and adequate supply of necessary operational supplies required for personnel and for all office machines and stores them in an orderly, easily retrievable manner.•   Coordinates daily general communications functions including 1) timely pick-up, delivery and distribution of departmental mail, accurate preparation of outgoing mail, courier and other mail media items for departmental personnel; 2) reliably handling e-mail and facsimile correspondence as directed•   Maintains in stock and in an orderly manner the coffee and other food supplies provided by department, and insures maintenance of general cleanliness of department, including scheduling of routine and/or needed maintenance of facilities (carpets, walls, etc.), machines, etc.•   Performs department specific customer service functions.•   Orders and maintains appropriate par levels of office supplies and managing within budget.•   Completes assigned tasks for onboarding of new employees.   

Under general supervision, performs administrative support duties of moderate complexity.

8am – 4:30pm Monday through Friday.

Telephone etiquette, data entry, prefer administrative experience, Microsoft Word and Outlook proficient, ability to carry up to 10 lbs.

Skills:•   Knowledge of general office clerical procedures and systems.•   Ability to communicate effectively, both verbally and in writing.•   Ability to effectively utilize word processing, spreadsheet, presentation, and database software, as well as the ability to perform internet research functions.•   Detail-oriented, self-driven, flexible, able to multitask and maintain confidentiality of information•   Ability to appropriately prioritize issues/projects, possess excellent interpersonal skills and the ability to work with all levels of internal management and staff as well as outside clients and vendors.•   Exceptional organization skills and the ability to synthesize large amounts of information.•   Demonstrates positive and effective interpersonal skills when interacting with staff, providers, visitors, patients/families, and others.•   Ability to problem solve, identify appropriate resources, and adapt to ongoing change with a professional and supportive attitude.•   Knowledge of general office clerical procedures and systems.      

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

EEO Employer

Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at [email protected] or 844-463-6178.